How to Organize Your Content
Organizing your content can feel overwhelming, especially when managing various materials across teams and campaigns.
Step 1: Start with the "All Pages" Section
The All Pages section in Distribute acts as your master playlist. Here’s how to make the most of it:
Sort Your Pages: Use filters like “Last Created,” “Most Viewed,” or “Name” to find what you need fast.
Step 2: Quick Recordings Section
Have a great idea that just hit you? The Quick Recordings page is perfect for catching it on the fly!
Record ideas instantly.
Edit and publish them without delay.
Keep them organized with specific names.
This way, no idea—big or small—will slip through the cracks.
Step 3: Templates Section
Templates are your secret weapon for saving time and staying on-brand. Here’s how to use them:
Create Reusable Content: Build templates for things like emails, presentations, or FAQs.
Keep Things Consistent: Templates make sure your tone and style stay the same every time.
Label Clearly: Give each template a clear name so your team knows what it’s for.
Step 4: Snippets Sections
Snippets are small pieces of content you can reuse anywhere. Here’s how to get the most out of them:
Create snippets for commonly used phrases, disclaimers, or CTAs.
Insert them wherever needed.
Update the snippet once, and see the changes apply across all content.
Think of snippets as your shortcuts—they save time and keep everything consistent!
Step 5: Private Section
Not everything is for everyone. The Private Section is the perfect place to store sensitive content. Here’s what you can do:
Store sensitive materials like strategy documents or internal reports.
Set permissions to control access.
Label these items clearly for authorized users.
Step 6: Create Folders and Subfolders
Folders and subfolders help you keep everything neat and easy to find. Here’s how to set them up:
Group content by campaign, product, or audience.
Add specific subfolders for different document types, such as sales scripts or case studies.
Regularly review and declutter unused materials.
With a good folder system, you’ll always know where to find what you’re looking for.